A workshop is confirmed once:

• the agreement is signed, and
• the date is published on our calendar.

the instructor's payment is made after the workshop takes place.

if the workshop is canceled due to instructor-related reasons, the instructor cancellation rules apply.

We set a minimum enrollment per workshop (e.g., 6 participants) before publishing it.

If minimum enrollment is not met, we may:

• Reschedule, or
• Cancel the workshop.

Decision deadline: up to 3 days before the start date.

• If cancelled due to minimum enrollment:participants receive a full refund or credit (organizer’s choice),
• instructor compensation applies only if we cancel late.

instructor obligations

• any cancellation must be communicated in writing (email) as soon as possible.
• the instructor can provide a qualified substitute (subject to our approval) to avoid cancellation.

consequences

• more than 14 days in advance: no costs, reschedule is preferred.
• 14 days or less in advance: An administrative fee of € 50 is issued by the organizer to cover admin/marketing/refunds.
• In case of force majeur (like illness) the instructor can provide proof to avoid the admin fee. The final decision will be with the organizer.

Permitted reasons

• minimum attendance not reached
• force majeur & illness
• serious operational reasons (safety, venue issues, ...)

Instructor kill fee

• In case of a late cancelation due to low attendance (see above) the instructor gets a fee of € 50.
• In case of force majeur or operational reasons we prefer rescheduling.

The space must be left in reasonable, clean condition, similar to how it was received.

Basic cleaning is included, but:

Excessive mess (paint, ink, glue, food waste, glitter, etc.)

Furniture moved without returning it to original layout

may result in an additional cleaning fee (minimum €50).

All setup and cleanup must be done within the booked time slot.

Extra time used before or after the booking will be charged accordingly.

The organizer/instructor is fully responsible for:

damage caused by themselves, participants, or materials used during the workshop.

Any damage to furniture, walls, floors, equipment, or installations will be:

• documented,
• repaired or replaced,
• and charged to the organizer.

If damage exceeds normal wear and tear, an invoice will be issued after the event.

The organizer must inform the venue in advance if the workshop involves:

paint, ink, chemicals, solvents, sharp tools, heat, or water.

Materials that may permanently damage the space are not allowed unless explicitly approved.

The organizer is responsible for ensuring that:

• all materials are safe to use,
• participants receive proper instructions,
• applicable safety measures are followed

Photography and video recording during workshops is allowed unless stated otherwise.

The organizer is responsible for obtaining participant consent if faces are visible.

 The venue reserves the right to:

• take photos or short videos of the space and atmosphere (not close-ups of participants),
• use this content for promotional purposes.
• If a workshop requires full privacy (no photos, no gallery access), this must be requested in advance.

The venue is not responsible for:

• personal belongings lost or damaged during the event,
• injuries resulting from workshop activities or materials.

The organizer assumes full responsibility for participants during the workshop.

For professional or high-risk workshops, the venue may request proof of insurance.

Booking the space or confirming a workshop implies full acceptance of these policies.

Exceptions are only valid if confirmed in writing in advance.